How Do I Track My Employees’ Time and Attendance?
The best way to track your employees’ time and attendance easily is to use employee time attendance management software. Often known as an employee attendance tracker, this software program helps you keep track of your employees’ attendance with high efficiency and cost-effectiveness – which is often a challenge for every employer or HR department.
Things get even more difficult when an organization has a mix of part-time and full-time employees or a firm has three shifts of employees at a warehouse. The more complex the timing and employee shift are, the more difficult it becomes to track their attendance and leaves.
More than half of businesses have to increase their spending on employee compensation. As a result, it is critical for businesses to have a strong understanding of employee attendance tracking benefits.
What are common ways to track employees’ time and attendance?
Tracking of time and employee attendance has been an essential practice for businesses for as long as employees have been receiving paychecks. However, the ways that companies use to track employee attendance have evolved a lot over time along with technology. These days, there are several ways commonly used for tracking employees’ time and attendance. Some of these are:
- Employee time attendance management software
- Apps and phone-based attendance systems
- Manual recordkeeping of employee hours in a spreadsheet
- Employee ID, Key Card, or Badge Swiping
- Physical Punch Cards
- Biometric tracking system such as fingerprints and retina scans
- GPS tracking of employee locations
- Paper-based attendance registers or timesheets
The best choice of attendance tracking method varies from one employer to another. While some ways might seem the easiest or cheapest, they often lead to lots of confusion or headaches later. In fact, some methods are more prone to fraudulent behavior. For example, punch card time-clocking.
A time and attendance system that requires employees to swipe or scan a badge or employee ID card is considered modern equivalent of punch card systems. Once an ID card or badge is swiped, the attendance data is automatically uploaded and recorded to the employer’s computer system. However, physical cards that can be easily lost, stolen or forgotten lead to costly delays and frauds.
Paper-based workforce attendance systems have become a thing of the past. They made it difficult to record and analyze employee data which is critical for managing payroll, creating effective schedules, defining health and safety policies. Getting such data from paper-based systems can consume a large amount of time and efforts.
In today’s time, the best method to handle the time and attendance of employees is to use an automated employee attendance tracking software system. Do you wonder why? Let’s find out.
How is employee attendance tracking software better than other tracking systems?
An employee time attendance management software system comes with a long range of valuable benefits. Some of these important benefits are as follows:
Top 7 Benefits of Using Employee Time Attendance Management Software:
- Makes it easy to schedule shifts
A software-based employee attendance system helps manage attendance and synchronize workflow with much ease. It helps schedule shifts for employees automatically and thus, helps both the employer and employee in better time management.
- Easy to manage different kinds of leaves
When you use attendance tracking software, it is easy to keep track of the days and hours that employees work in an organization, of different leaves available and used, and other holidays as well. Tracking the number of leaves also help with better project and team management as you will know the exact number of employees available for work and exactly when they are available and when they are not.
- Hassle-free processing of payrolls
One of the main benefits of using attendance tracking software is that it assists in supervising payroll processing and makes accounting work easier. It can significantly reduce payroll processing time, enhance the security of payroll data, and save time and resources, which ultimately increases potency.
- Can be integrated with third-party software
Advanced employee time attendance management software also comes with the capability that it can be integrated with other software applications used in the company to provide better insights and help make better and informed decisions.
- Improves workflow with automation
An employee time and attendance management software system eliminates the use of time-consuming complicated spreadsheets. It eases the attendance recording process and gets manual tasks and manual errors out of the equation.
An employer can have all the information in one place and eases the process of leave approvals for staff.
Employees can apply for leaves through the software, and the manager can reject or approve the request based on how many leaves remain in the account, how often an employee requests for leave, and how many employees are on leaves on that particular day or period.
- Enhance productivity by saving time
Through an automated employee attendance tracker, employers or HR departments can save precious time and enjoy accurate data without being busy going through attendance and leaves. This frees up the HR department or employer to focus on other important tasks, thereby boosting productivity and increasing profits.
- Improved security and compliance
Attendance tracking software not only records time and attendance data but also secures it as it is built around highly secure systems and architecture. Software-based attendance systems are more reliable than any other means and help prevent time theft and buddy punching. With accurate tracking of attendance, employers can fairly compensate employees for extra work hours based on current regulations.
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